When it comes to office equipment, the copier is probably one of the most important pieces you can have. It allows you to make copies of reports, documents, and other materials that are an essential part of your day-to-day operations. That’s why it is vital you choose a copier that is both reliable and efficient. With that being said, here are 6 tips for choosing a freestanding copier for your business.
1- Determine Your Needs
The first and most important thing to consider is how much volume you need. On a typical day, how many copies will your office need to make? Knowing this information will help you choose a copier that has the right cycle and speed to handle your volume. Choose a copier that exceeds your maximum monthly volume.
2- What Features Do You Need?
Do you just need a basic copier? Or do you need a copier that can also function as a printer and scanner? Some copiers even have advanced features such as sorting and stapling. Take a few minutes to figure out your must-have features. Make a list of these features so you can easily narrow down what copiers will work best for you.
3- Consider Paper Handling
Paper handling is basically the size and weight of the paper you will be using in the copier. This is extremely important as some copiers aren’t able to handle certain paper sizes and weights. Knowing this information will ensure you get a copier that can do the job.
4- Prioritize Reliability
As the saying goes, time is money, and anytime your copier is down, that means you are losing money. That’s why prioritizing reliability is extremely important. Look for models and brands with a good reputation. They should be known for offering strong support and service to their customers.
5- Connectivity
Make sure you choose a copier that can easily integrate with your current IT infrastructure. Look for models that have wireless capabilities and Ethernet connectivity. You also want to make sure that the model you choose is compatible with the most common file formats and operating systems.
6- Cost
When it comes to cost there are two things you need to consider. The initial purchase price, and the cost of owning the copier. This would include things such as toner, maintenance, and energy use. You should set a clear budget before you start searching for a copier. This way you will be able to focus your attention on models that fit within your spending limits.
By keeping these 6 tips in mind, you will be able to find a freestanding copier that not only meets your business needs but doesn’t break the bank in the process. As you very well know, a high-quality printer can provide value to your business for many years to come. That’s why it’s so important you take the time to research all your options before making your final decision. Be sure to compare features such as performance, connectivity, volume, and cost. The end result will be a freestanding copier that is well-suited to handle all your needs.